Capture What You've Been Missing, Generate More Revenue

With Equitrac Professional, our print accounting feature helps you capture, allocate and accurately bill for each applicable client-related expense for printing, copying and scanning. Our printer management software equips your firm with print reporting, which enables you to:

• Increase revenue
• Recover costs
• Experience secure printing
• Improve productivity

Recover Costs

• Assign charges to specific users, departments, customers or job numbers
• Monitor, measure and charge for each print job
• Reduce equipment costs; accelerate ROI
• Redirect print jobs to the most efficient machines
• Convert full-color jobs to black-and-white or single-sided jobs to duplex

Improve Productivity

• Centralize electronic vendor billing workflow
• Record and recover scan costs
• Automate report generation of key monthly management metrics
• Provide tight integration with IT infrastructure, including document management output and time and billing systems

Increase Revenue

• Chargeback a wide range of non-document expenses, including phone, VoIP calls, online research and postage
• Recover scanning costs while directly integrating scans into document workflow
• Allocate charges for more expensive color printing and copying usage
• Seamlessly import and reconcile electronically invoiced vendor expenses from UPS, FedEx, LexisNexis, Westlaw and more

Experience Secure Printing, Reduce Waste

• Maintain document security and confidentiality
• Enforce print rules to prevent abuse of high cost-per-page devices, such as color printers
• Manage unnecessary or excessive paper and toner usage
• Delete any duplicate or obsolete jobs from the printer queue
• Prevent unclaimed printouts and discarded copies by tracking every page output

Law Firms

• Recover costs by accurately tracking client-billable expenses
• Expand revenue opportunities with phone, VoIP, fax, postage, scanning and other trackable costs
• Lower your overhead with efficiency and productivity improvements
• Reduce waste and equipment expenses
• Maintain document security and client confidentiality

Architectural and Engineering Firms

• Gain cost savings by accurately charging back document expenses incurred for clients
• Improve productivity and business processes by managing printer and copier usage
• Reduce waste and improve document security
• Enforce print rules to minimize unclaimed printouts or route jobs to the most efficient output device
• Differentiate between paper sizes or even color printing and cost allocate accordingly

Marketing and PR Agencies

• Charge appropriately for more costly color printing or different paper types and sizes
• Enforce print rules to route jobs to the most efficient or cost-effective device
• Manage printer and copier usage for internal savings
• Assign charges to specific users, departments, customers or job numbers
• Reduce waste and improve document security

Other Professional Firms

• Track, measure and charge for each print job
• Assign charges to specific users, departments, customers or job numbers
• Redirect print jobs to the most efficient machines
• Manage unnecessary or excessive paper and toner usage
• Improve productivity and business processes
• Reduce print waste and improve document security