Reduce Costs, Increase Productivity and Improve Document Security

Equitrac Office® print management software helps companies gain control and management of their printing to reduce costs, increase document security and enable sustainability programs. Equitrac Office delivers these benefits by automatically enforcing printing rules, authenticating users and accurately identifying and allocating document costs.

Equitrac Office delivers critical benefits by helping you:

Track print, copy and scan activity company-wide
Allocate document costs to a department/office
Set and enforce print/copy quotas to prevent output waste
Make printing convenient and secure
Redirect print jobs to more cost-effective devices
Create useful reports

"The Equitrac Embedded solution helps us get the most out of our copiers and printers. It's simple, clean and easy-to-use." Ana Peso
Corporate Services
Office Manager
Amcor Manufacturing, Ltd.

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Reduce Costs

Dramatically lower your overhead costs with a single, cost-effective network printer management solution. Equitrac Office provides detailed reports that track print and copy jobs, which will help you:

Monitor, measure and charge for each print job
Assign charges to specific users, departments, customers or job numbers
Route print jobs to the most efficient machines
Track costs and automatically enforce rules by file size, paper size, media type, color or duplexing
Minimize cost-per-page, as well as keep total cost of ownership
Reduce the need for expensive personal desktop printers

"Think Before
You Print"

"KeyBank taps Equitrac's print tracking and management software to encourage employees to print less, saving money and trees." Bank Systems Technology

Increase Productivity

Empower users to securely access multiple machines in multiple locations across the network. Simplify and streamline workflows. It's about creating efficiencies to recover costs. Equitrac Office helps by allowing you to:

Increase user mobility and convenience with Equitrac's Follow-You Printing® technology
Authorize all users from a single location using convenient card reader or PIN authentication
Redirect document output to faster, more efficient machines with easy-to-create rules and routing
Accelerate and simplify the direct integration with your existing IT infrastructure
Permit users to select print jobs manually from the secure queue
Provide a single console to track the paper and toner status

Public Sector
Case Study

"This is the perfect combination for us. The simplicity and low maintenance are perfect."
Jack Aarssen
Facilities Manager
Haaglanden Police Department

Improve Document Security

Verify access to and retrieval of confidential papers with a touch of button or a swipe of a card with Follow-You Printing. By leveraging your network printer management options, you can:

Secure your print workflow
Create an audit trail of users and usage
Offer rules-based access to specific systems or features
Maintain document security and confidentiality
Hold documents in a secure server until users authenticate

The Benefits of Print Management

"It's vital to know who printed what and when, and just as important to ensure Patient Health Information is never left in output trays." Healthcare Technology Online

Prevent Output Waste

Equitrac Office enables you to "go green" with minimal effort. Preventing users from taking advantage of 'free printing' is just one of the benefits, with additional benefits that give you the ability to:

Make more informed decisions with our extensive reporting options
Automatically delete abandoned jobs from the print queue
Change single-sided jobs to duplex or full-color jobs to black-and-white
Redirect output to the most efficient machines
Support company-wide sustainability efforts

Nation's 3rd Largest Bank Keeps in the Green with Equitrac

"Rather quickly, managing and reducing printing costs became a way of life at KeyBank rather than simply a 'print diet'." MPS Connect

Streamline Your Network Printer Management Needs

Equitrac Office software is seamlessly integrated and embedded within today's leading multi-function printers (MFPs) for unparalleled convenience and performance. Compatible with virtually all MFPs widely deployed in businesses of all sizes including healthcare and financial institutions, our software provides the ability to:

Use the machine’s existing front-panel keypad for authorization and authentication
Automatically capture all MFP activity and user data
Login with PIN or swipe-card
Allocate costs for documents produced on the MFP without any terminals to purchase, install or maintain
Gain mobility and convenience of Follow-You Printing® (PDF)
Enhance document security and protect personal information
Optimize the use of devices with Equitrac's Rules and Routing (PDF)

The Americas Office
Equitrac Corporation

1000 South Pine Island Road
Suite 900
Plantation, FL 33324

Tel: 1.954.888.7800
Fax: 1.954.475.7295
Fax: 1.954.697.2323 (Sales)
Toll free: 1.800.327.0183

Email Sales

Europe/EMEA
Equitrac Corporation

1st Floor
45 Beech Street
London, England
EC2Y 8AD
United Kingdom

Tel: +44 162 849 1600
Fax: +44 (0) 207 072 0977

Email Sales

As the world's leading provider of print management solutions, we are poised and equipped to help your office or corporation cut costs and generate revenue.